If you’re an employer or a business owner, then you’re most likely concerned about the productivity of your employees as well as the state of equipment in the office. It’s advisable for you to implement an email security policy so that you can prevent computers from being infiltrated with viruses and spyware that can cause them to crash or even compromise the privacy of the data you input in them. It would also be good for you to educate your employees regarding the use of their corporate email accounts.
Why do businesses need an email security policy?
An email security policy is meant to encourage the proper use of corporate email. Because email is a communication medium where correspondence can be recorded for a long time, a simple personal email coming from a corporate account can lead to disclosure of confidential information and even cause embarrassment and even serious repercussions for the company. An email security policy is needed so that everyone in the company will know the boundaries of email usage and why these boundaries have been set.
What should be included in the email security policy?
An email security policy should define prohibited use, set boundaries regarding personal use, and indicate what kind of emails should be kept and for how long. It should also state when email should be encrypted. Aside from that, employers should let their employees know if their emails are being reviewed and archived, as well as what consequences they would face if they violate the email security policy.