Email

Whether you are going to apply for a job or just going to greet a friend, an email can be the most efficient communication tool that you can use. Sending messages or files through email is less expensive than other traditional means such as sending letters and documents by post or courier. Your message can also arrive in just a matter of seconds from the moment you send it. And if the recipient is online, you can expect a response in no time at all.

Tips in writing an email

The content of your email and the way it should be written will, of course, depend on your intended recipient. If you are going to send your email to your boss, you have to be very careful with your spelling, word usage, and other technicalities. For a friend, however, you don’t have to worry with your spelling or other language conventions, especially if the email is intended to a very close friend. You should make sure that your message is clear. You also have to remember that communicating through email lacks the advantage of seeing the gesture and facial expressions of the other person, so it is really important that you make you make your message clear and direct to the point. Using sarcasm is also not effective because you don’t have a way of knowing if someone really intends to crack a joke or is actually serious.

Subject lines should not be forgotten when sending an email. The subject is important because it can give the recipient an idea of what your message is all about. You have to make your subject line brief, but it should be enough to reveal the topic of your email.

The US presidential election is over, so there’s no need for Obama to raise fund for his campaign, yet there are lots of people who keep on receiving emails containing solicitations for the National Democratic Committee. There are also those who have received emails advertising limited edition Obam shirts, mugs, and other “collectibles.”

Well, with the current economic crisis, receiving fraudulent emails such as these should not surprise you anymore. These emails are really a nuisance. For one, these emails eat up a lot of your time. Instead of going directly to yourimportant emails, you still have to deal with these kinds of irritating emails. Aside from this, opening some of these emails can put your computer at risk. For all you know, these emails carry malicious software or contain links to malicious sites.

How to get rid of fraud emails

If you are one of those who have received an email asking for donation for Obama or selling some products such as mugs and caps of the current US president, you don’t have to put up with these emails. There are ways by which you can avoid receiving these emails in the future.

One of the things that you should do is to activate your software’s anti-spam features. The anti-spam tool can block other messages from those senders. For those emails that are already in your mail box, you can mark them and decide if you want to retain or delete them. And the most important thing that you should keep in mind is to NEVER send a reply to the return address, because this may encourage the sender to send various other fraudulent emails to your account.

One of the best marketing strategies is email marketing. There are actually lots of companies that opt for this strategy because the advertisement can be distributed to a large distribution list for a low cost as compared with using standard advertising strategies. With the growing number of Internet users, email marketing can really be very effective. Aside from this, email marketing does not require a lot of time to distribute the advertisement of a product, because an email is being sent to a large number of people in just a matter of seconds.

Though an email marketing campaign is legal, there are still a lot of people who are hesitant to open an email which they suspect of containing product advertisement. Many people even consider this email as spam. Though it is difficult at times to distinguish an email marketing campaign from a spam, the two has lots of differences. For one, email marketing campaign is authorized whereas spam is illegal. Usually, the former advertises an authentic product and the latter contains nonsensical messages or fake advertisement. A spam is often use to spread spyware or malware, instead of advertisement.

How to spot a real email marketing campaign

Because a spam can hide as a marketing campaign, it is necessary to be skeptical about the new messages you received. When you open the email, determine if the product advertisement is authentic by doing some research on the product and the company. If you found out that the advertisement is fake, you can then enable the anti-spam feature of your program to block future messages from that specific sender. Usually, in an authentic email marketing campaign, the company that advertises a product sends a message asking you if you want to receive emails from them before they send you other marketing campaigns.

American diplomats experienced a little commotion last January because some diplomats hit the reply-to-all button upon sending their emails. According to the reports, a blank email was sent to the addresses of people in the department global address list and some diplomats replied to this email hitting the reply-to-all button with a large distribution list. The emails of some diplomats reached thousands of people. This case is one example of a serious danger the reply-to-all email can create if not used properly.

Disadvantages of “reply-to-all” email

The reply-to-all email has lots of drawbacks. For one, when you use the reply-to-all email, you are increasing the number of unnecessary emails that other people receive. A reply-to-all email also facilitates the easy and fast proliferation of malware and spyware. If you often make use of the reply-to-all in sending your emails, you can unwittingly spread malware, spyware, and other undesirable software.

By using this means of sending email, you can expose other private data to other recipients. Your message may also look a bit messy because of the addresses that appear in your email if you opt to send your message through the reply-to-all email. Because the addresses of the recipients appear in your email, this means you will be giving away the addresses of others without their consent. When you use the reple-to-all email, you can also expect to receive a bulk of unwanted messages from various people.

Other alternative

If you want to reply to a person, better use the BCC. In this way, you will only be sending your message to a specific person. You don’t have to worry even if your message is controversial because no one will be able to read it except the person you intended to read your message.

Online job application is the trend today for many job seekers. In this type of job application, you don’t have to go to the company and submit your resume personally; you can just send it through email. Below are some tips that could guide you in applying for a job through email.

Create a cover letter

The cover letter should be written in the body of your email message. Before you write a cover letter, it is important to know the different types of cover letters. One type is the letter of inquiry. Your main purpose in writing this type of cover letter is to make a query regarding the job that would fit your educational background and skills. Another type of cover letter is the job application letter. This type of cover letter is specifically made as a response to the job posting. In this letter, you have to show your talent and skills that you think important for the position that you want.

Customize your resume

To make your resume attention-grabbing, you have to customize it. You have to include those skills and experiences which you think are relevant to the position you are applying to. It is best to use empowering words all throughout your resume. But before you send your resume, you have to ask first if the company requires you to attached it or directly paste it into your email message.

Do NOT forget the subject line

Your subject line is very important because it gives the recipient a hint what your email is all about. You can restate the exact job title you are applying to for your subject.